Staffing & Housing
Every position covered. Everyone has a bed.
Plan the people your event brings in, see where you’re short, know where everyone is sleeping and when they land, and give each crew member one place to handle their part. Staffing & Housing is available as an add-on.
Know every position is covered
Plan the people your event brings in, from your own staff to contractors, officials and volunteers. At our fictional Folio35 PhotoShow, that means registration temps, security, AV techs, and the judges and instructors who fly in for part of the show.
- One plan for the whole crew. Set the positions you need and the days you need them, for a weekend show or a season.
- Gaps at a glance. See day by day or week by week where you’re short and who has yet to confirm.
- Fill a gap fast. Ask people when they can work, and see who’s free when a position comes up short.
- One roster across events. Know who has worked with you before, and catch a double booking before it happens.
A bed for everyone on site
Keep hotel blocks, shared rooms and your own accommodation in the same plan as the people who need them.
Know what you’ve picked up
See rooms held and rooms used, night by night, including who is sharing.
No surprises at cutoff
See which blocks are short of their minimum before the deadline, and what it could cost.
Nobody left without a room
See who is working but still has nowhere to stay, and book them in from the same list.
Know who lands when
Keep every arrival and departure in one place. Booking stays with whoever books it today.
- Every itinerary in view. Flights, trains and drives for each person, with a heads-up when travel doesn’t match their working days.
- A daily arrivals sheet. Print who is arriving and leaving each day, who needs a ride and where they’re staying.
- Rides covered. See who needs a pickup from the airport and who is driving.
- On your calendar. Arrivals, departures and coverage gaps appear on the event calendar your team already uses.
One link for every crew member
Give each person one private place to handle their part. No account to create, no password to forget.
Confirm and get ready
Crew confirm their work, say when they’re available, add their travel and keep their details current.
Signed and on file
Crew sign agreements online and upload a W-9 or licence, so nothing waits for show week.
The right message
Invite, welcome and remind people only about what’s missing, and let them know when something changes. You see every email before it goes.
Know what you owe
Keep pay, paperwork and the work around each person connected to the plan.
- A clear pay sheet. See what each contractor is owed for their days, per diems and expenses, what you’ve paid, and what’s left. Export it for your bookkeeper.
- Paperwork in view. See who is still missing a W-9 or a current licence.
- Work that follows the booking. Turn each booking into the tasks it needs, like booking a flight, on the same board your team already uses.
- The right access. Your operations team runs the plan. Pay stays with the people who handle it.
- Your AI assistant. With AI Connections, ask who is on site tomorrow or where the gaps are. Any change waits for your approval.
LET’S WALK THROUGH IT
See your crew plan in Accordo
Staffing & Housing is an add-on to Accordo. Tell us who your event brings in and we’ll walk through coverage, housing, travel and your crew’s portal.